Privacy policy

Thank you for visiting our website polycine.de and for your interest in our company. The protection of your personal data, such as date of birth, name, telephone number, address, etc., is important to us. The purpose of this privacy policy is to inform you about the processing of your personal data that we collect from you when you visit our website. Our data protection practice is in accordance with the legal regulations of the EU’s General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). The following data protection declaration serves to fulfil the information obligations resulting from the GDPR. These can be found, for example, in Art. 13 and Art. 14 ff. GDPR.

Responsible person

The controller within the meaning of Art. 4 No. 7 GDPR is the person who alone or jointly with others determines the purposes and means of the processing of personal data. With regard to our website, the responsible person is: Polycine GmbH Im Gewerbepark Klinkenthal 33 66578 Schiffweiler Germany E-mail: info@polycine.de Tel: +496821964 77 201

Contact details of the data protection officer

We have appointed a data protection officer in accordance with Art. 37 of the GDPR. You can reach our data protection officer under the following contact details: Dennis Nicola Zeppelinstraße 4 66740 Saarlouis Germany E-mail: info@sicon-it.de Tel: 06831122411 Website: http://www.sicon-it.de/

Provision of the website and creation of log files

Each time our website is accessed, our system automatically collects data and information from the device (e.g. computer, mobile phone, tablet, etc.) used to access it.

What personal data is collected and to what extent is it processed?

(1) Information about the browser type and version used; (2) The operating system of the retrieval device; (3) Host name of the accessing computer; (4) The IP address of the retrieval device; (5) Date and time of access; (6) Websites and resources (images, files, other page content) accessed on our website; (7) Websites from which the user’s system accessed our website (referrer tracking); (8) Message whether the retrieval was successful; (9) Amount of data transmitted This data is stored in the log files of our system. This data is not stored together with the personal data of a specific user, so that individual site visitors cannot be identified.

Legal basis for the processing of personal data

Art. 6 para. 1 lit. f GDPR (legitimate interest). Our legitimate interest is to ensure the achievement of the purpose described below.

Purpose of the data processing

The temporary (automated) storage of the data is necessary for the course of a website visit to enable delivery of the website. The storage and processing of personal data is also carried out to maintain the compatibility of our website for as many visitors as possible and to combat abuse and eliminate malfunctions. For this purpose, it is necessary to log the technical data of the accessing computer in order to be able to react as early as possible to display errors, attacks on our IT systems and/or errors in the functionality of our website. In addition, we use the data to optimise the website and to generally ensure the security of our information technology systems.

Duration of storage

The deletion of the aforementioned technical data takes place as soon as they are no longer required to ensure the compatibility of the website for all visitors, but no later than 3 months after accessing our website.

Possibility of objection and deletion

You can object to the processing at any time in accordance with Article 21 of the GDPR and request the deletion of data in accordance with Article 17 of the GDPR. You can find out which rights you have and how to exercise them at the bottom of this privacy policy.

Special functions of the website

Our site offers you various functions, during the use of which personal data is collected, processed and stored by us. We explain below what happens to this data:

Application form

  • What personal data is collected and to what extent is it processed?
  • The data entered by you in the form fields of the application form and uploaded, if applicable, will be processed in full to fulfil the purpose stated below.

  • Legal basis for the processing of personal data
  • The legal basis for the collection and processing of applicant data is Art. 6 para. 1 lit. b (contract initiation), Art. 88 para. 1 GDPR in conjunction with. § SECTION 26 BDSG. Insofar as special categories of personal data are collected that are necessary for the fulfilment of legal obligations arising from labour law, social security law and social protection pursuant to Art. 9 para. 2 b GDPR in conjunction with. § Section 26 (3) BDSG, the processing is carried out on this legal basis. Insofar as special categories of personal data are to be processed in addition, we will obtain consent for this in accordance with Art. 9 para. 2 lit. a GDPR.

  • Purpose of the data processing
  • The purpose of the data processing is to check and process the application documents uploaded by you via the form.

  • Duration of storage
  • The data is deleted as soon as the application has been processed and there is no longer a justified interest in storing the application data. Your application documents will therefore be deleted after 6 months at the latest if no employment relationship is established.

  • Possibility of objection and deletion
  • You can find out what rights you have and how to exercise them at the bottom of this privacy statement.

  • Necessity of providing personal data
  • The information provided in the application form is neither contractually nor legally required, but is necessary for sending and processing the application. If you do not fill in the mandatory fields or do not fill them in completely, the application you have requested cannot be sent or processed.

Callback service

  • What personal data is collected and to what extent is it processed?
  • We will process the data you enter in our callback form, such as telephone number and name, to fulfil the following purpose.

  • Legal basis for the processing of personal data
  • Art. 6 para. 1 lit. a GDPR (consent through clear confirming action or behaviour)

  • Purpose of the data processing
  • The purpose of the data processing is the provision and implementation of the callback service or the fulfilment of the callback request.

  • Duration of storage
  • The data will be deleted as soon as it is no longer required for processing your callback request.

  • Revocation and deletion option
  • You can revoke your consent to contact us at any time in accordance with Art. 7 (3) GDPR. However, the processing carried out up to the time of the revocation remains unaffected by this. With regard to the other rights, we refer to the overview at the end of this data protection declaration.

  • Necessity of providing personal data
  • All data entered by you in our callback form, in particular the entry written by you and further details such as your name / pseudonym or e-mail address, will be processed by us to fulfil the purpose stated below.

Contact form(s)

  • What personal data is collected and to what extent is it processed?
  • We will process the data you have entered in the input mask of our contact forms to fulfil the purpose stated below.

  • Legal basis for the processing of personal data
  • Art. 6 para. 1 lit. a GDPR (consent through clear confirming action or behaviour)

  • Purpose of the data processing
  • We will only use the data recorded via our contact form or contact forms for processing the specific contact enquiry received through the contact form.

  • Duration of storage
  • After processing your request, the collected data will be deleted immediately, unless there are legal retention periods.

  • Revocation and deletion option
  • The revocation and deletion options are based on the general regulations on the right of revocation and deletion under data protection law described below in this data protection declaration.

  • Necessity of providing personal data
  • The use of the contact forms is on a voluntary basis and is neither contractually nor legally required. You are not obliged to contact us via the contact form, but can also use the other contact options provided on our site. If you wish to use our contact form, you must fill in the fields marked as mandatory. If you do not fill in the required information on the contact form, you will either not be able to send the enquiry or we will unfortunately not be able to process your enquiry.

Appointment booking form

  • What personal data is collected and to what extent is it processed?
  • We will process the data you enter on our appointment booking form to fulfil the purpose stated below.

  • Legal basis for the processing of personal data
  • Art. 6 para. 1 lit. b GDPR (implementation of (pre)contractual measures)

  • Purpose of the data processing
  • We will only use the data recorded via our appointment booking form to process appointment requests received through the appointment booking form.

  • Duration of storage
  • Your appointment booking will be deleted by us immediately after the expiry of 12 months after the appointment was scheduled, insofar as no statutory retention obligations exist. We reserve the right to delete your data without giving reasons and without prior or subsequent information.

  • Possibility of objection and deletion
  • You can find out what rights you have and how to exercise them at the bottom of this privacy statement.

  • Necessity of providing personal data
  • Although the use of our appointment booking form is neither contractually nor legally required, it is necessary if you wish to book an appointment with us online. You must provide certain mandatory information for online booking. If you do not fill in the mandatory information completely, your appointment booking cannot be accepted or processed.

Statistical analysis of visits to this website – Webtracker

We collect, process and store the following data when this website or individual files on the website are accessed: IP address, website from which the file was accessed, name of the file, date and time of access, amount of data transferred and report on the success of the access (so-called web log). We use this access data exclusively in a non-personalised form for the continuous improvement of our website and for statistical purposes. We also use the following web trackers to evaluate visits to this website:

  • Matomo (lokal)
  • We use on our site the service Matomo (lokal) of the company InnoCraft Ltd, 150 Willis St, 6011 Wellington, New Zealand, e-mail: privacy@matomo.org, website: https://matomo.org/. Personal data is transmitted exclusively to servers in the European Union. The legal basis for the processing of personal data is our legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR. Our legitimate interest lies in achieving the purpose described below. Matomo is hosted on our own server infrastructure and is configured by us in such a way that no data is transmitted to Matomo, InnoCraft Ltd. or other third parties. The purpose of collecting statistical data is to monitor the functionality and user-friendliness of our website and to optimise it by analysing anonymised user flows. This enables us to identify which content is relevant to our site visitors and users and to expand our offering in this regard. We can also create anonymous usage profiles and read out general statistical information from the data collected. The data collected in this context will not be merged with other personal data without separate consent. For processing itself, the service or we collect the following data: Parts of your IP address in anonymised form, user activities (e.g. referrer links, the time spent on certain URLs, clickstream, shopping cart or order IDs), data about your browser settings, browser provider, browser version, screen resolution and the operating system used. The data collection by our local Matomo instance is also set to be data protection-friendly. collected IP addresses are anonymised before collection and processing. we have also activated the “Do Not Track Preference” in Matomo. This ensures that a “Do Not Track” request from your browser is observed by Matomo when you visit our website and, regardless of our other measures, the page user is not recorded. You can prevent recording by Matomo at any time by activating the “Do Not Track” setting of the browser. With regard to the processing, you have the right to object as set out in Art. 21. You can find more information at the end of this privacy policy. For further information on the handling of transmitted data, please refer to the provider’s privacy policy at https://matomo.org/faq/general/faq_18254/.

Integration of external web services and processing of data outside the EU

On our website, we use active content from external providers, so-called web services. When you visit our website, these external providers may receive personal information about your visit to our website. This may involve the processing of data outside the EU. You can prevent this by installing an appropriate browser plug-in or deactivating the execution of scripts in your browser. This may result in functional restrictions on websites that you visit. We use the following external web services:

  • Open-Streetmap
  • We use on our site the service Open-Streetmap of the company FOSSGIS e. V., Römerweg 5, 79199 Kirchzarten, Germany, e-mail: kast@openstreetmap.de, website: http://www.openstreetmap.de/. Personal data is transmitted exclusively to servers in the European Union. The legal basis for the processing of personal data is our legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR. Our legitimate interest lies in achieving the purpose described below. A map service is integrated on our website via Open-Streetmap, which enables navigation and the display of our business locations. With regard to the processing, you have the right to object as set out in Art. 21. You can find more information at the end of this privacy policy. For further information on the handling of transmitted data, please refer to the provider’s privacy policy at https://www.fossgis.de/datenschutzerkl%C3%A4rung/.

  • Rechtstextsnippet und Module
  • We use on our site the service Rechtstextsnippet und Module of the company Website-Check GmbH, Beethovenstraße 24, 66111 Saarbrücken, Germany, e-mail: support@website-check.de, website: https://www.website-check.de/. Personal data is transmitted exclusively to servers in the European Union. The legal basis for the processing is Art. 6 para. 1 lit. c GDPR. The use of the service helps us to comply with our legal obligations. With the help of the service, the contents of our legal texts are reloaded on our website. The respective current legal texts are reloaded via the integration on our page. This integration may also be used to reload further technical modules with regard to the legal texts or legally required elements. You can find out what rights you have with regard to processing at the end of this privacy policy. For further information on the handling of transmitted data, please refer to the provider’s privacy policy at https://www.website-check.de/datenschutzerklaerung/.

  • Website-Check Siegel
  • We use on our site the service Website-Check Siegel of the company Website-Check GmbH, Beethovenstraße 24, 66111 Saarbrücken, Germany, e-mail: support@website-check.de, website: https://www.website-check.de/. Personal data is transmitted exclusively to servers in the European Union. The legal basis for the processing of personal data is our legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR. Our legitimate interest lies in achieving the purpose described below. The script of Website-Check GmbH is the technical integration of the Website-Check seal. With this seal, we would like to show that we take the issue of data protection very seriously. The transmission of data to Website-Check GmbH takes place for the delivery and display of the seal on our site. With regard to the processing, you have the right to object as set out in Art. 21. You can find more information at the end of this privacy policy. For further information on the handling of transmitted data, please refer to the provider’s privacy policy at https://www.website-check.de/datenschutzerklaerung/.

Information about the use of cookies

  • What personal data is collected and to what extent is it processed?
  • We integrate and use cookies on various pages to enable certain functions of our website and to integrate external web services. The so-called “cookies” are small text files that your browser can store on your access device. These text files contain a characteristic string that uniquely identifies the browser when you return to our website. The process of saving a cookie file is also referred to as “setting a cookie”. Cookies can be set both by the website itself and by external web services. Cookies are set by our website or external web services in order to maintain the full functionality of our website, to improve the user experience or to pursue the purpose stated with your consent. Cookie technology also allows us to recognise individual visitors by pseudonyms, e.g. a unique or random ID, so that we can provide more personalised services. Details are shown in the table below.

  • Legal basis for the processing of personal data
  • Insofar as the cookies are processed on the basis of consent pursuant to Art. 6 para. 1 lit. a GDPR, this consent is also deemed to be consent within the meaning of Section 25 para. 1 TTDSG for the setting of the cookie on the user’s terminal device. Insofar as another legal basis is mentioned according to the GDPR (e.g. for the fulfilment of a contract or for the fulfilment of legal obligations), the storage or setting takes place on the basis of an exception according to Section 25 (2) TTDSG. This is the case “if the sole purpose of storing information in the end user’s terminal equipment or the sole purpose of accessing information already stored in the end user’s terminal equipment is to carry out the transmission of a message via a public telecommunications network” or “where the storage of information in the end-user’s terminal equipment or the access to information already stored in the end-user’s terminal equipment is strictly necessary to enable the provider of a telemedia service to provide a telemedia service explicitly requested by the user”. Which legal basis is relevant can be seen from the cookie table listed later in this point.

  • Purpose of the data processing
  • The cookies are set by our website or the external web services in order to maintain the full functionality of our website, to improve the user-friendliness or to pursue the purpose stated with your consent. Cookie technology also allows us to recognise individual visitors by pseudonyms, e.g. an individual or random IDs, so that we can offer more personalised services. Details are provided in the table below.

  • Duration of storage
  • Our cookies are stored until they are deleted in your browser or, if they are session cookies, until the session has expired. Details are listed in the following table.

  • Possibility of objection and removal
  • You can set your browser according to your wishes so that the setting of cookies is generally prevented. You can then decide on a case-by-case basis whether to accept cookies or accept cookies in principle. Cookies can be used for various purposes, e.g. to recognise that your access device is already connected to our website (permanent cookies) or to save recently viewed offers (session cookies). If you have expressly given us permission to process your personal data, you can revoke this consent at any time. Please note that the lawfulness of the processing carried out on the basis of the consent until the revocation is not affected by this.
Cookie name Server Provider Purpose Legal basis Storage period Type
_pk_id. www.polycine.de Website operator](#responsible-entity) The cookie is a tracking cookie from Matomo. The cookie enables us to record page interactions based on an assigned pseudonymous visitor ID and to compile statistics about their user behaviour on the website. It does this by storing and analysing information about visitors’ actions on the website during the current session, such as the date and time of the first visit, the average time spent on the website and the number of all visitors to the website. Art. 6 para. 1 lit. f GDPR (legitimate interests) approx. 13 months Analytics
_pk_ses. www.polycine.de Website operator](#responsible-entity) The cookie is a tracking cookie from Matomo. The cookie enables us to record page interactions based on an assigned pseudonymous visitor ID and to compile statistics about their user behaviour on the website. It does this by storing and analysing information about visitors’ actions on the website during the current session, such as the date and time of the first visit, the average time spent on the website and the number of all visitors to the website. Art. 6 para. 1 lit. f GDPR (legitimate interests) approx. 31 minutes Analytics
borlabs-cookie www.polycine.de Website operator](#responsible-entity) Cookie that stores the user’s decision about the cookie banner. Art. 6 para. 1 lit. c GDPR (fulfilment of legal obligation) approx. 6 months Cookie banner
wp-wpml_current_language www.polycine.de Website operator](#responsible-entity) The cookie stores language settings or recognises the browser language and directs the user of this website directly to the appropriate multilingual content. Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR (consent) Session Configuration

Data security and data protection, communication by e-mail

Your personal data is protected by technical and organisational measures during collection, storage and processing so that it is not accessible to third parties. In the case of unencrypted communication by e-mail, we cannot guarantee complete data security on the transmission path to our IT systems, so that we recommend encrypted communication or the postal service for information requiring a high level of confidentiality.

Right to information and correction requests – Deletion & restriction of data – Revocation of consent – Right to object

Right to information

You have the right to request confirmation as to whether we are processing your personal data. If this is the case, you have the right to be informed about the information named in Art. 15 (1) of the GDPR, insofar as the rights and freedoms of other persons are not affected (cf. Art. 15 (4) of the GDPR). We will also be happy to provide you with a copy of the data.

Right of rectification

In accordance with Article 16 of the GDPR, you have the right to have any incorrect personal data stored with us (e.g. address, name, etc.) corrected at any time. You can also request that the data stored with us be completed at any time. A corresponding adjustment will be made immediately.

Right to erasure

Pursuant to Art. 17 (1) of the GDPR, you have the right to demand that we delete the personal data we have collected about you if
  • the data is either no longer required;
  • the legal basis for the processing has ceased to exist without replacement due to the withdrawal of your consent;
  • You have objected to the processing and there are no legitimate grounds for processing;
  • Your data is processed unlawfully;
  • a legal obligation requires this or a collection pursuant to Art. 8 (1) GDPR has taken place.
Pursuant to Article 17 (3) of the GDPR, this right does not exist if
  • processing is necessary for the exercise of the right to freedom of expression and information;
  • Your data have been collected on the basis of a legal obligation;
  • processing is necessary for reasons of public interest;
  • the data are necessary for the assertion, exercise or defence of legal claims.

Right to restriction of processing

According to Art. 18 (1) GDPR, you have the right in individual cases to demand the restriction of the processing of your personal data. This is the case when
  • the accuracy of the personal data is disputed by you;
  • the processing is unlawful and you do not consent to its erasure;
  • the data is no longer needed for the purpose of processing, but the collected data is used for the assertion, exercise or defence of legal claims;
  • an objection to the processing has been lodged pursuant to Art. 21 (1) GDPR and it is still unclear which interests prevail.

Right of withdrawal

If you have given us express consent to process your personal data (Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR), you can revoke this consent at any time. Please note that the lawfulness of the processing carried out on the basis of the consent until the revocation is not affected by this.

Right to object

In accordance with Art. 21 of the GDPR, you have the right to object at any time to the processing of personal data relating to you that has been collected on the basis of Art. 6 (1) (f) (in the context of a legitimate interest). You only have this right if there are special circumstances against the storage and processing.

How do you exercise your rights?

You can exercise your rights at any time by contacting us using the contact details below: Polycine GmbH Im Gewerbepark Klinkenthal 33 66578 Schiffweiler Germany E-mail: info@polycine.de Tel: +496821964 77 201

Right to data portability

Pursuant to Article 20 of the GDPR, you have a right to the transfer of personal data relating to you. We will provide the data in a structured, common and machine-readable format. The data can be sent either to you or to a person responsible named by you. We provide you with the following data upon request pursuant to Art. 20 para. 1 GDPR:
  • Data collected on the basis of explicit consent pursuant to Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR;
  • Data that we have received from you in accordance with Art. 6 Para. 1 lit. b GDPR within the scope of existing contracts;
  • Data that has been processed within the scope of an automated procedure.
We will transfer the personal data directly to a data controller of your choice as far as this is technically feasible. Please note that we are not permitted to transfer data that interferes with the freedoms and rights of other persons pursuant to Art. 20 (4) of the GDPR.

Right of appeal to the supervisory authority pursuant to Art. 77 para. 1 GDPR

If you suspect that your data is being processed illegally on our site, you can of course have the issue clarified by the courts at any time. In addition, any other legal option is open to you. Irrespective of this, you have the option of contacting a supervisory authority in accordance with Article 77 (1) of the GDPR. The right of complaint pursuant to Art. 77 GDPR is available to you in the EU Member State of your place of residence, your place of work and/or the place of the alleged infringement, i.e. you can choose the supervisory authority to which you turn from the above-mentioned places. The supervisory authority to which the complaint has been submitted will then inform you of the status and outcome of your submission, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.
Prepared by: © DURY LEGAL Attorneys at Law – www.dury.de © Website-Check GmbH – www.website-check.de